Revised October 1993, amended 1997 and 2000

The name of the Society shall be Charlton Kings Choral Society, hereinafter referred to as ‘the Society’.

The object of the Society shall be to promote the appreciation of music by the study, practice and public performance of choral works, and by other such ways as the Society through its Committee shall from time to time determine.

The Society shall be managed by a Committee consisting of a Chairman, an Honorary Secretary, an Honorary Treasurer, and not less than five, and no more than seven, other members. The appointment of the Conductor and Accompanist shall be subject to ratification by the Society as a whole. Both the Conductor and Accompanist shall be ‘ex officio’ members of the Committee. The Committee has the power to co-opt other members as necessary. Two thirds of the elected members of the Committee shall constitute a quorum.

All arrangements for concerts and other events, and the control of finance shall be in the hands of the Committee.

Membership of the Society shall be conditional upon a simple voice test if required, and attendance at 75% of rehearsals at least. Members failing to attend three consecutive rehearsals without good reason may be deemed to have resigned from the Society. Members shall be required to pay the annual subscription at the appropriate rate or rates determined at the Annual General Meeting. Students receiving full-time education, and Senior Citizens, shall pay a reduced rate at the discretion of the Committee, all such subscriptions being payable in advance. The Treasurer, in consultation with the Chairman, may at his/her discretion, apply the reduced rate as the amount of subscription to be paid in any individual case.

Patrons shall pay a minimum annual subscription as determined by the Committee, and shall receive one entrance programme or ticket for each main concert, and be entitled to participate in social events.

The financial year shall end on 10th August. One or more bank accounts shall be held in the name of the Society. All cheques to be signed by any two of the elected officers of the Committee, namely the Chairman, Treasurer and Secretary, and the audited accounts shall be presented to members at the Annual General Meeting. The assets of the Society, whencesoever derived and of whatsoever nature, shall be applied solely towards promoting the objects of the Society as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member of the Society except in payment of legitimate expenses incurred on behalf of the Society.

In the event of the Society being wound up any assets remaining on dissolution after payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having similar objects to those of the Society.

Within six weeks of the end of each financial year the members shall be summoned to an Annual General Meeting of which at least fourteen days’ notice has been given.
All nominations for office and committee shall be in writing and given to the Secretary seven days before the Annual General Meeting. Nominations must be signed by the proposer, seconder and nominee. If only one nomination for an office is received, that nominee is elected unopposed. If seven or fewer nominations for the committee are received, those nominees are elected unopposed. If no nomination is received for an office, or if fewer than seven nominations are received for the committee, nominations may be made at the Annual General Meeting. A Special General Meeting may be convened by the Committee or on a written request by one third of the members of the Society. Fourteen days’ notice of the meeting of such a meeting shall be given in writing and no business shall be conducted at such a meeting except as embodied in the notice convening the meeting.

The society shall observe an Equal Opportunities Policy in all its activities. The committee shall be responsible for formulating, publicising and monitoring such a Policy.

The Constitution may be amended by a two thirds majority of the members present at an Annual or Special General Meeting called for that purpose, provided that fourteen days’ notice of the proposed amendment(s) has been given to a11 members insofar as is practicable, and that no alteration is made to clause 2, clause 8 or this clause.